Key Information

Create a new sports club or society

The Students’ Union always welcomes new sports club/society ideas, so please get in touch if you’re keen to start something. HOWEVER, before you contact us with your proposal please check our current clubs and societies (using the navigation to the left) to ensure that your idea does not already exist. Once you’re sure it doesn’t then the following three things must be in place:

  1. You must have 10 potential members willing to join officially and pay membership
  2. A President and Treasurer
  3. A specific aim for the academic year – what does your sports club/society wish to achieve and who will it bring together?

Once this is in place, please complete the proposal form - it will be reviewed by the Sports Development Coordinator/Creative Activities Development Coordinator and the Activities Officer. If we like what you’ve suggested then we’ll be in touch with next steps.

Manage a sports club or society

How do I claim expenses?

If you are claiming expenses on your sports club/society account, please complete a Payment Request Form

Once you have completed your form, please send it to your club Treasurer or President who will approve your request and send it to an Arts SU member of staff. If you have any further questions about our financial procedures, please read the Arts SU Financial Processes

What facilities are available and how do I book?

We have two facilities available for students to book free of charge:

  • Activities Studio, LCF High Holborn (Ground Floor, 272 High Holborn, London WC1V 7EY) – view timetable
  • Sports Pitch, King's Cross (174 York Way, London N1 0AZ (entry is on Handyside Street) – the Sports Pitch at King's Cross is available on Sundays, 11am–1pm

To book these spaces, please email k.sedefia@arts.ac.uk

Societies can book rooms for their events and activities via our online form or by emailing Sophie (s.greaves@su.arts.ac.uk)

Competitive clubs

Team sheets are compulsory for BUCS and LUSL fixtures, and usually completed by team captains.

Please download and complete your Team Sheet. After your fixture, send your completed form to: sports@su.arts.ac.uk

An Officials Expenses Form needs to be completed and signed every time you pay an official as proof of payment (one form per official). Once you have done this, you can then complete a Payment Request Form (see 'How do I can expenses?' above for more info).

Sponsorship

If you want to get sponsorship for your sports club or society, please read our Sponsorship Guidelines. The most important thing to do is to let the Students' Union know if you are thinking about generating sponsorship.

Handover

It is important to think about who will be performing your role after you leave/step down. To make sure they are prepared as possible, you can use this blank handover document to pass on your vital experience and knowledge, ensuring the longevity of the sports club or society.

Funding

Arts SU can provide funding for society events, exhibitions, equipment, and activities for your members. Examples include artist talks, celebrations, and society projects.

Click here for the guidelines which consist of a step by step guide on how to complete the application form as well as details on what we will and will not fund.

The criteria that we use to decide the outcome of a funding application is here. You can use this to tailor your application and provide inspiration on how to generate the most funding for your society.

To apply for funding fill in this form for events and equipment.

Key contacts

Leah Kahn, Activities Officer: activities@su.arts.ac.uk

Sophie Greaves: Creative Activities Development Coordinator (Societies): s.greaves@su.arts.ac.uk

Vinesh Kurup: Sports Development Officer: v.kurup@su.arts.ac.uk

Kojo Sedefia: Arts Active Coordinator: k.sedefia@su.arts.ac.uk